Speakers are given the opportunity to rehearse and get used to the space but at live events, it’s always possible that things can go wrong. To avoid any problems, there are 4 important things to discuss with your speaker:
1. Their introduction
We do tell speakers that they will be introduced but it’s a good idea to remind them and to introduce yourself in advance.
2. Tech checks
Check your speaker can share their screen/presentation. Here’s some advice if they need help:
- Presenting Slides (make sure they have given permissions in Mac settings for chrome to share screen – see link
- Sharing computer audio
Hopin will generally ask for access to mic & camera, but it doesn’t request access to your screen (obviously necessary for sharing your slides). This is generally only an issue on Macs, in which case you just need to update the screen privacy settings to permit “screen recording” for Chrome.
3. Bringing people ‘on stage’
Check they know how to bring people on camera if they’d like to. Only you and the speaker can give people access to the stage. If they/you wish to do so, people can click to share their audio and their name/photo will appear beneath the main window. You can click to add them.
4. The Q&A
Ask how they would like to manage the Q&As at the end of their talk. Here are some options you can offer them:
- They can read the questions submitted on the Q&A tab
- You read out the questions submitted on the Q&A tab for them
- They/you can invite people to share their video/audio to come on camera to ask their question
Explain the speaker controls
You’ll find these at the bottom of the session screen.
- Camera. Toggles your webcam on and off.
- Microphone. Toggles your microphone on and off.
- Screen share. Opens a screen-share menu.
- Settings. Opens the hardware selection menu for you to choose the camera and microphone for this Session.
Plus, you can click on Leave at the top right corner to leave the Session at any time.